EVENT APP SUPPLIER SCORECARD
Tavata by Eventilla | 11 November 2026
Use one copy per supplier. Edit the criteria for your event before the demos.

YOUR EVENT
Name and date:
Format, venue and event days:
Expected registered attendees (including employer or exhibitor representatives):
Programme complexity:
Languages and accessibility requirements:
Existing registration system:
What attendees must be able to do:
Who will set up and run the app:
Budget and contract period:

ESSENTIAL REQUIREMENTS
List the conditions a product must meet. Record pass, fail or not yet verified.
A score elsewhere does not compensate for a failed essential requirement.

Requirement | Pass / fail / not verified | Evidence and outstanding question
1.
2.
3.
4.

DEMO TASKS
For each task, record the result, who completed it and any help needed.
0 = failed; 1 = workaround needed; 2 = worked with help; 3 = completed without help.
Use "not tested" for an unknown. Do not treat it as a pass or a zero.
Assign a weight from 1 to 3 before the demos: 3 means most important for this event.
Weighted points = task score x weight. Compare the same tested tasks across suppliers.
Record untested tasks separately and resolve them before making a final choice.

Task | Weight | Score / not tested | Evidence / help needed
Join from the invitation or registration confirmation.
Reach the correct event with the correct identity and permissions.
Find a session and return to the event later.
See a programme or room change.
Find a relevant participant, if networking is required.
Request, accept, move and cancel a meeting, if required.
Resolve a conflicting booking.
Receive a reminder in each access route you will promote.
Use the required language and accessibility settings.
Recover from a connection problem or incorrect sign-in.
Update event content as an organiser.
Handle a new registration, a change and a cancellation.
Export the reports the organisation needs.

RECRUITMENT-FAIR EXTENSION
Create two employers, several recruiters and candidate accounts for the demo.
Record the result and evidence for each task.

Employer and candidate fields fit the event's recruitment needs.
Candidates see the intended employers and opportunities.
Each role sees only the profiles, CVs and contact details intended for it.
Several recruiters can be represented with the required availability.
Appointments do not conflict with the planned staffing and programme.
A changed recruiter schedule reaches affected participants.
A remote appointment works on the intended devices, if needed.
Reports distinguish requests, bookings and meetings confirmed as held.

PRODUCT AND SUPPORT EVIDENCE
Browser and installed-app routes included in the offer:
Offline tasks demonstrated:
Notification behaviour demonstrated:
Branding and app-store responsibilities:
Supported connection to registration:
Owner of attendee fields and changes:
Data agreement, hosting, subprocessors and retention documentation:
Accessibility documentation and practical test results:
Event-day support hours, contact and escalation route:
Data export and end-of-contract arrangements:

COMPLETE QUOTE
Currency and tax basis:
Registered / invited / active attendee definition:
Attendee allowance and cost of the next band:
App licence:
Registration and payment charges:
Matchmaking and booked meetings:
Exhibitor or other required options:
Integration and setup:
Training and event-day support:
Onsite equipment or app-store work, if required:
Internal preparation and support hours:
Access period before and after the event:
Contract term, renewal, cancellation and rescheduling terms:
Total quoted commitment:
Items still excluded or unknown:

QUOTE-REQUEST TEMPLATE
We are planning [event type] on [date], with [number] registered attendees.
Our registration system is [system]. Attendees need to [main tasks].
We need access from [date] to [date] and support during [hours and time zone].
Could you quote for this scope, separating the app, required options, setup and support?
Please include the attendee-count definition, contract term and cost if attendance increases.

DECISION RECORD
Supplier and package:
Demo date and people evaluating:
Essential requirements still unresolved:
Weighted score for comparable tested tasks:
Important tasks not yet tested:
Total cost for the agreed scope:
Reason for the decision:
Confirmed scope and next step: