Buyer–supplier workshops and B2B matchmaking
Tavata for buyer–supplier
workshops
Sellers see buyers, buyers see sellers, and every participant arrives with a meeting schedule.
What is a buyer–supplier workshop?
A buyer–supplier workshop is an event built around pre-booked meetings between sellers and buyers. It is also called a B2B matchmaking event or a hosted buyer event. Tavata by Eventilla is the app that runs it. Both sides say what they offer and what they seek, and Tavata suggests the matches. The participants book their 1:1 meetings before the event.
Organisers use Tavata for travel trade workshops, industry sales days, export promotion events and the meeting areas of trade fairs.
What Tavata does at a buyer–supplier workshop
Sellers see buyers, buyers see sellers
The event is two-sided. Each participant states what they sell or what they want to buy, and Tavata matches offers with needs. Sellers get a list of the buyers who are looking for what they offer, and buyers get the suppliers who fit their needs.
A meeting schedule before the event
Participants send meeting requests for the time slots you have set, and each agreed meeting gets a numbered table. Everyone sees their own schedule in the app. You do not have to pair people by hand or pass spreadsheets around.
Meetings on site, by video or both
You decide the format. In a hybrid workshop a buyer who cannot travel holds the same meetings by video inside Tavata. Participants can also send each other messages before and after the meeting.
Exhibitors and partners on show
At a trade fair or a sales event each exhibitor has a stand in the app, with an introduction, materials and a chat. Visitors book meetings with the exhibitors' representatives. The app can open before the event and stay open after it, so the contacts continue.
The number of meetings, as it grows
You follow in real time how many meetings have been booked and who is active. If one side books little, you see it before the event and can remind them.
Used in travel trade and sales events
Tavata has been used for years in travel industry sales events, where destinations and service providers meet tour operators and other buyers. Read how Visit Estonia moved its matchmaking events online with Tavata.
- Travel trade workshops and sales events
- Industry sales days and supplier days
- Export promotion and business delegation events
- Meeting areas of trade fairs
Questions about buyer–supplier workshops
What is B2B matchmaking at an event?
B2B matchmaking means that the participants of a business event are matched by what they offer and what they seek, and that they book meetings with their matches in advance. In Tavata each participant answers the offer and seek questions set by the organiser, gets suggestions and books 1:1 meetings.
Who sets the meeting times?
The organiser sets the meeting slots, their length and the format. Participants then book their own meetings inside those slots, and each meeting gets a numbered table or a video room.
Can a meeting have more than two participants?
Yes. Besides 1:1 meetings participants can arrange group meetings.
Can we use Tavata with another registration system?
Yes. Tavata is also sold on its own. When registration runs in Eventilla, every registered participant is in the app already with their profile filled in.
What does Tavata cost for a workshop?
One event costs from 750 € and a monthly licence 249–1,500 € a month, excluding VAT. The price depends on the number of participants and the features you use. See pricing.
Related pages
- Networking and 1:1 meetingsHow matching and meeting booking work.Read more
- Guide: 1:1 meetings at an eventMeeting length, booking window, tables and no-shows.Read the guide
- Conferences and seminarsThe programme, the speakers and the people in one app.Read more
- PricingFrom 750 € for one event. Free for attendees.See pricing
Tell us about your workshop
Send the date and the number of sellers and buyers you expect, and we will show you how Tavata fits and what it costs. We reply in your language.