Networking and 1:1 meetings
The event networking app
where attendees book 1:1 meetings before the event
Attendees say what they offer and what they seek. Tavata suggests the people worth meeting, and the meetings are in everyone's schedule before the doors open.
What is an event networking app?
An event networking app shows attendees who else is coming, suggests the people who match what they are looking for and lets them book meetings with each other. In Tavata by Eventilla, attendees agree on their 1:1 meetings before the event and hold them at numbered tables or by video. They use the Tavata app on iOS or Android, or open the event in the browser with nothing to install.
Organisers use Tavata for the networking at a conference, a recruitment event, a buyer–supplier workshop or a member network. When registration runs in Eventilla, everyone who registers is in the app already with their profile filled in, so nobody opens an empty attendee list. See how Eventilla and Tavata work together.
How attendees book a meeting
1. Say what you offer and seek
Each attendee has a profile for the event. The organiser decides the roles, the offer and seek options and any extra questions, so the answers fit the event.
2. See who to meet
Tavata matches what one attendee offers with what another seeks and suggests the best contacts. Attendees can also search and filter the whole attendee list.
3. Propose a time
An attendee sends a meeting request for a free time slot and can add a message. Everyone sets when they are available, so requests land only on free slots.
4. Meet at a table or by video
An agreed meeting gets a numbered table at the venue or a video room in Tavata. It shows in both attendees' own schedules, next to the programme sessions they picked.
What the organiser decides
Who should meet whom
You set the roles, the offer and seek options and the extra questions that the matching uses. In a two-sided event, such as a recruitment event or a buyer–supplier workshop, each side sees the other. Employers see job seekers, and sellers see buyers.
When and where meetings happen
You choose the meeting slots and their length, and whether meetings are held face to face, by video or both. On site, meetings take place in a meeting area at numbered tables, and the table number of each meeting is in the attendee's schedule.
Video meetings and group meetings
Remote attendees hold their meetings in a video room inside Tavata. When a discussion needs more than two people, attendees can arrange a group meeting, and you can add open video rooms to the programme for anyone to join.
What happened, in figures
You follow in real time how active attendees are and how many meetings have been booked. After the event the same figures show whether the networking worked, which is useful when you report to partners and plan the next event.
Why booked meetings work better than a networking break
At a networking break people talk to whoever happens to stand next to them. When meetings are booked in advance, every attendee leaves with the conversations they came for, and you can show how many of them took place.
- Booking opens before the event, so the day itself is spent meeting
- In the app on iOS and Android, or in the browser with nothing to install
- Free for attendees, in all major languages
- Networking can stay open after the event
Questions about networking and 1:1 meetings
How long should a 1:1 meeting at an event be?
Fifteen to twenty minutes is enough for an introduction and for agreeing on the next step, and it keeps the schedule moving. Leave a few minutes between slots so that people can change tables. The guide to running 1:1 meetings at an event goes through the choices.
When should meeting booking open?
One to two weeks before the event suits most events. Open the booking when most attendees have registered, tell attendees the day it opens and remind them a few days before the event.
Do attendees need to install an app?
No. Tavata also works in the browser on a phone, a tablet or a laptop, opened from the link in the registration confirmation or with the event code. Attendees who want the app install Tavata once from the App Store or Google Play, and every event they attend opens in it.
Is Tavata a B2B matchmaking tool?
Yes. In a B2B matchmaking event buyers and suppliers say what they seek and offer, Tavata suggests the matches and the two sides book their meetings. See Tavata for buyer–supplier workshops.
Can we use Tavata with another registration system?
Yes. Tavata is also sold on its own. Attendees then join the event with an event code and fill in their profile themselves. When registration runs in Eventilla, the profile is filled from the registration and no second sign-up is needed.
What does Tavata cost?
One event costs from 750 € and a monthly licence 249–1,500 € a month, excluding VAT. Tavata is free for attendees. See pricing.
Where the meetings are used
- Recruitment eventsEmployers and job seekers book their meetings before the job fair.Read more
- Buyer–supplier workshopsB2B matchmaking where sellers see buyers and buyers see sellers.Read more
- Conferences and seminarsThe programme and the people in one app.Read more
- Member networksA meeting place that stays open between events.Read more
- Guide: 1:1 meetings at an eventMeeting length, booking window, tables and no-shows.Read the guide
- Tavata compared with other event appsFact tables with a source for each row.See the comparisons
Tell us about your event
Send the date and the number of attendees, and we will show you how meeting booking would work at your event and what it costs. We reply in your language.