What does
an event app cost?

The cost of an event app depends on the attendee allowance, features, services and length of the contract. Tavata starts at 750 € per event with registration in Eventilla, or 890 € alongside another registration system, for up to 100 registered attendees, including matchmaking and 1:1 meetings; VAT and registration are additional.

A starting price is a useful budget reference. Your decision should use a quote for the complete event, including any software or staff time needed around the app.

Specify your expected registrations, event dates, number of event days and required features. Add the registration system you will keep, the number of organisers who need access and your support needs.

Ask for the cost if attendance rises into the next band. A supplier that prices registered participants can charge for people who never open the app. Another may use a different measure. Compare the definitions as well as the numbers.

For an international event, request the quote currency, applicable tax treatment and any payment or currency-conversion charges. Ask each supplier to separate mandatory charges from optional services.

The app licence is one part of the event budget. Make a line for each of the following, even if the answer is “included” or “handled by our team”.

For existing Eventilla customers, Tavata’s event app starts at 750 €. If you also need invitations and registration for that event, the package including Tavata and Eventilla starts at 1,750 € excluding VAT.

The package includes matchmaking and booked 1:1 meetings. Describe any extra setup or event-day help in the same brief so the supplier can confirm what is covered.

If you already have an Eventilla agreement that covers the event, use the additional app cost in your comparison and check the scope of your existing agreement. If you keep another registration system, Tavata starts at 890 € for up to 100 attendees, and your existing registration costs remain part of the total.

For up to 300 registered attendees, Tavata’s event app starts at 1,250 € when registration runs in Eventilla. Registration is priced separately; ask for its price for the same event and participant count.

Matchmaking and booked 1:1 meetings are included in Tavata’s price. If you need help running the networking programme, describe the event-day support you expect and ask what is covered. Compare that service scope across suppliers alongside the app features.

Tavata’s pricing page lists the other attendee bands. Ask for the applicable band if your expected registrations fall near a boundary.

Compare the full commitment with the same event sizes and features bought separately. A monthly figure can describe a 12-month contract rather than a subscription you can cancel after the event.

At Tavata’s lowest licence price, 249 € per month for 12 months comes to 2,988 € excluding VAT. Four separate events at the lowest 750 € starting price would total 3,000 €. The difference is 12 € only if that licence covers the same events, attendee allowance and features.

This is a starting-price calculation, not a promise that the smallest licence fits every series. Larger events need their own quote. Tavata’s licence range is 249–1,500 € per month for a 12-month term, and Eventilla is priced separately.

List the tasks your team will do: preparing content, correcting data, inviting attendees and helping people access the event. Estimate the hours for each option using your own staffing costs.

A more expensive quote may be worthwhile if it includes work your team would otherwise have to do. Ask the supplier to demonstrate that work or describe its service scope. Avoid treating a general claim about time savings as a budget fact.

After the event, you can divide the actual app cost by the number of active users or confirmed meetings to understand use. Define the denominator clearly, and compare it with the outcome you wanted. Those figures describe use; they do not establish financial return by themselves.

Use a short brief with the event date, format, registrations, registration system and required attendee tasks. Ask for a written price that separates the event app, required options, setup and event-day support.

Include the contract term, access period, attendee-count definition and price if the count changes. If the event may move or be cancelled, ask for the relevant terms before signing.

The supplier scorecard (.txt) includes a quote template you can adapt. The selection guide explains how to evaluate the product alongside its price.