Which event app fits
your conference?

The best conference app is the one that handles your programme, attendee access and networking requirements within your budget and staffing capacity. Tavata, Brella, Whova, Swapcard and EventMobi are options to assess, with different combinations of attendee features and organiser tools.

This is a buyer’s guide from Tavata by Eventilla, and it includes our own product. The shortlist and suggested uses are our assessment of the vendors’ public documentation, checked on 11 November 2026; they are not results from a hands-on comparison test.

A conference with parallel sessions and a large exhibition has different needs from a one-day seminar built around conversations. Write down the attendee tasks that your event must support, then decide what you need from registration, exhibitor tools and the organising team’s workflow.

The table below gives you a starting point. A suggested use does not mean that other products lack that feature. Confirm the relevant package and test the workflow before choosing.

Tavata brings event information, attendees and meeting features together. With Eventilla registration, attendee details and tickets carry into the app; alongside another registration system, attendees join using an event code.

Put Tavata on your shortlist when your conference needs relevant conversations and you want to evaluate the connection between registration and the attendee experience. Ask us to demonstrate your programme, the joining route and any meetings you plan to offer.

Tavata starts at 750 € per event for existing Eventilla customers, or 890 € with another registration system, for up to 100 registered attendees. The package including Tavata and Eventilla invitations and registration starts at 1,750 €. Prices exclude VAT; matchmaking and booked 1:1 meetings are included. See Tavata’s prices and conference features.

Brella documents matchmaking, 1:1 video meetings, table assignment and meeting notifications alongside multi-track schedules and registration tools. Its feature list includes browser, iOS and Android access. Brella’s feature list.

If meetings are a major reason people attend, ask Brella to demonstrate the journey from selecting interests to accepting and attending a meeting. Test how your attendee groups and available times would work, and ask which integration and service options your proposal includes.

Whova’s event app page describes personal agendas, multi-track programmes, maps, announcements, polling, surveys and a community board. These are relevant capabilities to investigate for a conference that combines sessions with attendee interaction. Whova’s event app.

Use your programme in the demo and ask the organiser to make a last-minute change. If you also need speaker submissions, registration or exhibitor tools, have those identified separately in the offer. Whova’s pricing page directs buyers to request a quote.

Swapcard’s organiser documentation describes an attendee and exhibitor app, web and native access, networking and organiser management tools. It also describes services for registration, exhibitor leads and onsite access. That makes it worth evaluating when an exhibition is a substantial part of the conference. Swapcard’s organiser guide.

Ask an exhibitor to test the proposed workflow with a sample account. Check which staff receive access, how contacts are recorded and what can be exported afterwards. Request a quote that covers the required modules, participant volumes and services.

EventMobi documents browser access, a shared EventMobi app and a branded app distributed through the organiser’s developer accounts. The access options depend on the package purchased. EventMobi’s device and access guide.

If your own app-store listing matters, ask who handles the developer accounts, submission, updates and launch schedule. Test the attendee experience in the access route you intend to promote. Event branding inside a shared app and your own app-store identity are different purchases.

Choose the suppliers that pass your essential requirements and give them a short sample programme and two attendee roles. Ask each to show the same tasks: joining from registration, choosing sessions, arranging a meeting if needed and handling a programme change.

Let someone from your own team repeat the organiser tasks. Record the support needed and any missing steps. Then compare quotes for the same attendee count, contract period and features.

Use the selection guide and supplier scorecard to record the result. For a closer look at Tavata alongside a specific product, see our individual comparisons.